Ti · Feature

Theme Editor: Customize Colors, Logos and Light/Dark Mode So Pilot Feels Like Yours

Change every interface color, switch between light and dark mode, or build your own theme with your brand palette. Seven color categories, live preview, saved per user without affecting the rest of the team. Admins also get a corporate theme that applies across the whole company.

Intermediate 5 min read themecoloresaparienciapersonalización
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Screenshot of the Theme Editor module in Pilot Desk
In 30 seconds
  • Pilot has a Theme Editor where you change every color in the interface.
  • There are 2 base themes (Light and Dark) and you can create your own.
  • The colors are grouped into 7 categories: primary, backgrounds, text, borders, navigation, states, other.
  • The change is for your account only. It doesn't affect the rest of the team.

What is the Theme Editor?

It's a screen where you see all the colors Pilot uses and you can change them one by one or via predefined themes. The idea is for each person to feel comfortable with the screen they use all day.

How to open it

  1. Click your photo/initial at the top right.
  2. Go to 'My Profile'.
  3. In the side menu choose 'Appearance'.
  4. Click 'Edit theme'.

The 7 color categories

  • Primary: your brand's main color (action buttons, highlighted links).
  • Backgrounds: the app's general background and the cards' background.
  • Text: the color of primary, secondary and muted text.
  • Borders: the thin outline of cards and separators.
  • Navigation: the color of the sidebar and the top bar.
  • States: success green, error red, warning yellow, info blue.
  • Other: hover, focus, shadows.

Change a color

Click the square of the color you want to change. A picker opens with a palette, hexadecimal and RGB. You adjust it and the preview of the whole app updates instantly. If you change your mind, Reset takes you back to the base theme.

Base themes

At the top of the editor you have Light and Dark. Click either one and the app changes. Any later tweak stays in the active theme (if you're on Dark and you tweak, you tweak Dark).

Tips so you don't strain your eyes

  • If you work at night, dark mode reduces fatigue.
  • Keep high contrast between text and background — gray text on a gray background is unreadable.
  • Avoid 100% saturated colors: they tire the eyes.
  • The state colors (green, red, yellow) are the least customizable — they mean something in Pilot. Changing them confuses other users.

If something doesn't work

If something fails

I changed everything and now I can't see anything.

Click 'Reset' at the top right of the editor. It goes back to the base theme.

The custom theme didn't save.

Check that you have an internet connection and save it again. If it persists, export the colors (the Export button) so you don't lose them.

Real use cases

AI project management

Remote teams personalize their Pilot to make it feel their own without affecting others.

Integrations that power this feature

Connect Pilot with the tools your team already uses. The AI orchestrates between them without you switching screens.

SlackSlack Microsoft 365Microsoft 365

Industries where it shines

Professional services

Cómo Pilot ayuda al sector professional services.

Technology

Cómo Pilot ayuda al sector technology.

Education

Cómo Pilot ayuda al sector education.

Retail

Cómo Pilot ayuda al sector retail.

Frequently asked questions

Does the theme editor change colors just for me or for the whole team?
By default, changes are personal: each user sets up their Pilot as they prefer and no one else notices. If one teammate likes dark mode and another likes light, they coexist without conflict. For corporate branding (so the whole company sees Pilot in the brand's colors and logo), the admin applies a corporate theme from the admin panel. Users can still tweak details on top if they want.
What exactly can be customized?
Seven color categories: primaries (your brand's main color for buttons and highlighted links), backgrounds (the app's and the cards'), text (primary, secondary, muted), borders and separators, navigation (sidebar and top bar), states (success green, error red, warning yellow, info blue) and others (hover, focus, shadows). Each color changes with a hex/RGB picker and live preview: you adjust and the app updates instantly.
Is there a light mode and a dark mode?
Yes. Pilot ships with two base themes: Light (white background, ideal for strong light) and Dark (dark gray background, better for working at night and reducing eye strain). You switch with a shortcut or from the profile menu. Any later tweak is saved to the active theme: if you're in dark mode and change the primary, you've adjusted dark. You can create and save your own named themes (for example 'Sunset' or 'Acme Co') to switch between options quickly.
Can I change the logo and branding at the company level?
Yes. From the admin panel, the admin uploads the company logo and applies the corporate theme. The logo appears in the sidebar, on the login screen and in the header of exported documents (proposals, invoices, reports). Useful so that when a client receives a PDF generated in Pilot, they see your brand, not ours. For multi-brand companies, you can have one logo per unit if you run them as separate organizations in Pilot.
How much does it cost?
The personal theme editor is included in every plan — there's no charge for using dark mode or customizing colors. The corporate theme and company-level logo are also included in business plans. Pricing is built around number of users and modules contracted — contact us for a tailored proposal with special terms for teams in the region.

Want Pilot to feel part of your brand, not just one more tool?

Book a 30-minute demo. We'll show you how to customize colors at the personal level, how to apply your company's corporate theme with logo and brand palette, and how each user can still adjust their own screen without affecting anyone else.

Request a demo