The problem
The monthly accounting close is the universal pain of the LATAM SMB. One person (or a team) spends the first weekend of the month downloading bank statements, reconciling by hand against the general ledger, chasing missing invoices, adjusting withholdings, sorting movements by expense type. And at the end of the close, the partners get the report 15 days late — when the decisions they had to make have already passed.
The problem isn't the complexity of the close. It's that the data lives in silos: the bank has the movements, the billing system has the sales, the ERP has the purchases, and nothing talks to anything else. Each close is manual work cross-referencing spreadsheets.
The traditional answers were Alegra, Siigo, Aspel, ContaPlus — good systems, but they assume you enter everything. Reconciliation stays manual and invoicing isn't fully connected with the CRM/sales.
How Pilot solves it
Automated accounting with AI — done right — combines (a) automatic ingestion of bank movements and invoices, (b) AI classification learned from your chart of accounts and (c) intelligent bank reconciliation that matches movements with invoices, receipts and vouchers without you doing it by hand.
Three principles to get it right
- Consolidated data, not manual. Bank + sales + purchases + payroll live in one connected place. Reconciliation happens on its own because the data is there.
- The AI learns your chart of accounts. You teach it how you classify expenses (rent to this account, travel to this one, marketing split between digital and traditional) and within a few weeks the AI is right 95%+ without intervention.
- LATAM compliance as a first-class citizen. E-invoicing in the correct format by country (Hacienda CR 4.4, SAT MX CFDI, AFIP AR, DIAN CO, SII Chile, SUNAT Peru), automatic withholdings, legal ledgers generated.
Step by step
- Connect your bank accounts (open banking in supported countries, or statement upload elsewhere). Movements enter Pilot automatically.
- Connect your e-invoicing system (Pilot can be native or it connects via API to your current issuer). Sales enter the general ledger without double entry.
- Upload your current chart of accounts. If you don't have one well defined, Pilot ships LATAM templates (CR, MX, AR, CO, Chile, Peru) that you adapt.
- Tag 50-100 historical movements with their correct classification so the AI learns your pattern.
- Turn on automatic reconciliation: the AI matches each bank movement with its corresponding invoice/receipt and leaves the orphans for human review.
- Set up automatic withholdings: VAT, income tax, withholding at source, special contributions by country. Pilot calculates and generates the certificates.
- Turn on assisted monthly close: on the last day of the month the AI proposes the adjustment entries (depreciation, accruals, provisions), you approve and it closes.
- Receive automatic financial reports: income statement, balance sheet, cash flow, prior-year comparison. Ready for partners without building them by hand.
