Commercial · Feature

AI Cash Flow: project the next 30, 60, and 90 days without building the sheet by hand

A company can be profitable and still go under from a single month without liquidity. Cash Flow shows you when you'll have cash and when you won't, combining receivables, opportunities about to close, and recurring outflows. The AI flags critical dates before they arrive and proposes scenarios so you can decide with data.

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Screenshot of the Cash flow module in Pilot Desk
In 30 seconds
  • It shows you how much money you will have on hand over the next days/weeks/months.
  • It adds expected income (invoices to collect, signed sales) and subtracts forecast expenses (salaries, rent, suppliers).
  • You will see critical dates where there may be a liquidity shortfall.
  • You can add inflows and outflows manually for 'what if…' scenarios.

What is Cash Flow?

Cash flow tells you when you have money, not just how much. A company can be profitable and still go under if, on a key date, it does not have cash to pay salaries. This module warns you ahead of time.

What you will see

  • A chart with the evolution of your projected balance (bars or a line).
  • A horizontal line at zero — anything below it is an alert.
  • A table with each forecast movement, sorted by date.
  • KPI cards: current balance, projected minimum balance, critical date.

Change the projection horizon

In the top right there is a selector: 7 days, 30 days, 90 days or 6 months. For operational decisions look at 7 days; for strategic decisions look at 90.

Add a forecast movement

If you know that in 15 days you have to pay the annual insurance (₡250,000) and have not entered it yet, add it manually. Click Add movement, set the date, the amount and whether it is income or an expense.

A practical case

Example

You are about to buy a computer for ₡1,200,000 in cash for yourself.

  1. You open Cash Flow, 90-day horizon.
  2. You add an expense of ₡1,200,000 for the following Monday.
  3. The chart updates: you see that from day 15 to 25 the balance drops close to zero.
  4. You decide: either you wait 2 more weeks, or you finance half of it.

You made an informed decision in 3 minutes, without asking the accountant to put together an Excel sheet for you.

Where the information comes from

How it connects: Cash Flow (consumes)

InvoicingIssued invoices with a future collection date are added as expected income. CRMProposals in advanced stages (likely to close this month) are added with weighted probability. AccountingRecurring transactions (rent, salaries) are projected into the future.

If something does not work

If something fails

The projection looks too optimistic to me.

Pilot uses invoices with their expected due date. If your clients pay late, adjust the dates or set up a 'collection adjustment' in Administration → Cash Flow.

I do not see recurring expenses I entered 3 months ago.

Check that they are marked as 'Recurring' and not as one-off transactions. Otherwise, they are not projected into the future.

Real use cases

Sales automation

Opportunities advancing in the pipeline impact the projected cash flow in real time.

Automated accounting

Accounting movements feed the projection with no double entry.

Integrations that power this feature

Connect Pilot with the tools your team already uses. The AI orchestrates between them without you switching screens.

QuickBooksQuickBooks OdooOdoo StripeStripe HubSpotHubSpot SalesforceSalesforce ShopifyShopify

Industries where it shines

Professional services

Cómo Pilot ayuda al sector professional services.

Retail

Cómo Pilot ayuda al sector retail.

Manufacturing

Cómo Pilot ayuda al sector manufacturing.

Restaurants

Cómo Pilot ayuda al sector restaurants.

Frequently asked questions

Where does Pilot pull the data to project?
From three sources: invoicing (each issued invoice with its expected collection date), CRM (late-stage opportunities weighted by historical probability), and accounting (recurring transactions like salaries, rent, services). If you don't have all of these modules active, you can add inflows and outflows manually to complement. The more real data flows in, the more accurate the projection.
How does it decide whether a CRM opportunity will close or not?
The AI looks at the history: what stage it's in, how long it's been there, what share of similar opportunities (same amount, same rep, same industry) ended up closing. It assigns a probability and multiplies the amount by it. If you want to see the scenario without opportunities (firm invoices only), you flip a switch and the projection updates instantly.
Can I simulate scenarios without messing up the real projection?
Yes. Any manual entry you add is marked as a 'scenario' and you can save it separately. You test 'what if I hire someone for two thousand dollars a month?' or 'what if I refinance supplier X to 90 days?' and see the impact without touching the base projection. When you decide, you confirm it and it becomes real.
Does it work if I don't use Pilot for invoicing or CRM yet?
Yes, but with less automation. You can manually load expected inflows and outflows, import a spreadsheet of pending invoices, and connect your QuickBooks or Odoo account to pull recurring movements. The projection works from day one. As you adopt other Pilot modules, manual friction drops and accuracy rises.
How much does it cost?
Pricing is based on users and the modules you contract. Cash Flow usually comes bundled in plans that also include Invoicing or Accounting. Contact us for a tailored proposal with discounts for LATAM teams and growing companies.

Do you know today whether you can make payroll in 3 weeks?

Book a 30-minute demo. We connect a sample database (or yours in read-only mode) and show you the 90-day projection live, with scenarios and alerts. Then we build the plan that fits your company.

Request a demo