Integration

Pilot + Google Workspace: your Google suite with a cross-tool AI layer

Connect Google Workspace (Gmail + Calendar + Drive) to Pilot with a single OAuth flow. The AI operates your inbox, calendar, and files as one digital team, without leaving Google.

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What Google Workspace does with Pilot

Pilot is an AI-driven, end-to-end business system, turnkey out of the box: communication, scheduling, CRM, sales, and operations come native, with email and calendar included. If you also use Google Workspace, Pilot connects Gmail, Calendar, and Drive and orchestrates them with AI, without asking you to migrate your suite.

Google Workspace (formerly G Suite) is the digital heart of millions of LATAM companies: corporate email in Gmail, shared scheduling in Calendar, collaborative documents in Drive, Meet for video. It's a proven, mature suite. The problem isn't Google Workspace; it's that its components operate in parallel and nobody connects them operationally. A customer emails through Gmail, schedules in Calendar, and shares a PDF in Drive: each interaction stays isolated, with no system seeing the full thread.

Pilot integrates with Google Workspace as a bundle: Gmail + Google Calendar are implemented natively with official OAuth, and Google Drive is a partial integration (compatible, you paste the link and Pilot reads it, but without deep sync yet). The deep native Drive integration is on the roadmap. The current scope: the AI reads your Gmail and drafts replies with context; schedules meetings against your real Google Calendar; opens Drive links a customer shares by email and analyzes them to reply with context; and summarizes long documents when needed. All from a single enterprise OAuth flow.

For IT administrators: the app can be approved at the tenant level (Google Workspace Admin Console) in 2-5 minutes, without each employee having to authorize individually. The scopes are auditable, and access logs are recorded in Google Workspace Admin.

What you can do

Bundle connection to Gmail, Google Calendar, and Google Drive with a single enterprise OAuth flow.
Native Gmail: the AI reads, classifies, drafts replies, and links to the CRM.
Native Google Calendar: two-way sync, public booking, scheduling from WhatsApp.
Partial Google Drive: read files when a customer shares a link in email or WhatsApp (deep sync on the roadmap).
Automatic summary of long documents (Docs, Sheets, PDF) when shared in a conversation.
Tenant-level approval by an IT administrator; no individual authorization required from each employee.
Compatible with Google Workspace Business Starter, Standard, Plus, and Enterprise.
Audit logs accessible from the Google Workspace Admin Console.
Compatible with DLP (Data Loss Prevention) policies configured in Google Workspace.

Pilot modules that connect

Email

A unified inbox with AI that prioritizes, summarizes, and drafts.

Email marketing

Mass campaigns that write and segment themselves.

Calendar

A calendar that understands your logic and blocks real time.

Meetings

Every minute leaves actionable agreements behind.

Documents

DMS with natural-language search and granular permissions.

CRM

Connect Gmail and Calendar separately, or use the bundle?

You can connect Gmail and Google Calendar separately from their dedicated pages (gmail.html, google_calendar.html) if you only need one of the two. The difference with the Workspace bundle: a single OAuth flow instead of two, tenant-level approval in a single operation, and a consolidated customer view with email, calendar, and shared files in one timeline. For mid-size and large organizations with a formal IT administrator, the bundle is clearly the more efficient path.

Compared with Gemini Workspace (Google's native AI layer): Gemini operates inside the Google ecosystem. Pilot operates cross-tool. Beyond Workspace, it connects WhatsApp, external CRM, ecommerce, meeting transcriptions, and other channels. When a customer starts a conversation over WhatsApp and continues it in Gmail, Pilot sees the full thread; Gemini doesn't, it lives isolated within Google.

The deep Drive integration is on the roadmap. In the meantime, Pilot can read specific Drive links that appear in conversations, but it doesn't sync the full folder tree yet.

Use cases where this integration shines

Teams that connect this tool with Pilot usually start with these scenarios.

Industries where this integration is most popular

Sectors with the highest combined adoption of this tool and Pilot.

How to connect it

In the Google Workspace Admin Console (admin.google.com), an IT administrator enables the Pilot app under Security > API Controls (takes 2-3 minutes).
The administrator defines the groups or organizational units that can use the integration.
In Pilot, go to Settings > Integrations > Google Workspace.
Pilot opens the bundle OAuth flow; a single step authorizes Gmail, Calendar, and Drive together.
The administrator can pre-authorize the app at the tenant level so each user doesn't have to authorize again.
Each employee opens their Pilot and the connection is already in place; it starts operating instantly.
Configure organization-level rules (which labels the AI processes, which calendars to sync, which Drive scopes).

Frequently asked questions

Is Drive fully implemented?

Drive is partial. The deep native integration (folder-tree sync, editing files from Pilot, internal search) is on the roadmap. Today: Pilot can read files when a customer shares a Drive link in an email or WhatsApp, and summarize Docs/Sheets/PDF when needed. If your case depends on the deep integration, contact us for an estimated date.

Do I need administrator approval?

For enterprise organizations with Workspace Business or Enterprise, yes; an IT administrator must enable the app at the tenant level in the Admin Console. For small companies on Workspace Business Starter, each user can authorize individually. Pilot works either way.

Is it compatible with DLP and compliance policies?

Yes. Pilot respects the DLP (Data Loss Prevention) policies you have configured in Google Workspace. Access audit logs are recorded in the Workspace Admin Console and are auditable. Data travels encrypted over TLS and is not used to train models.

Does it work with Google Workspace for Education and Government?

Education, yes, with the same functionality. Government (Google Workspace for the public sector with FedRAMP compliance): contact us to validate; it depends on the level of compliance required.

And if I cancel Pilot? Do I lose data in Workspace?

No. Gmail, Calendar, and Drive stay yours with all their content. The sync stops and the administrator revokes OAuth access from the Admin Console with one click. Anything the AI wrote earlier (drafts in Drafts, events in Calendar) stays intact; it's your data.

Connect Google Workspace to Pilot in 15 minutes

Book a 30-minute demo. We'll show you the tenant-level OAuth setup, administrator activation, and the first results of the AI operating Gmail, Calendar, and Drive with your test account.