Operaciones · Feature

AI Project Management: Plan, Execute and Deliver Without Getting Lost in the Gantt

Project management with Gantt, Kanban and timeline views, smart assignment based on the team's real workload, and an AI assistant that builds the plan, spots bottlenecks and reassigns tasks when something slips.

Intermediate 12 min read proyectosgestiónganttkanbantareas
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Screenshot of the Projects module in Pilot Desk
In 30 seconds
  • A Project groups everything needed for a big goal (launch a product, open a branch, run a move).
  • It holds 6 views: list, tasks, gantt, kanban, statuses, chat, reports.
  • Each view shows the same information differently: table, timeline, board, etc.
  • The project team works in parallel and communicates in its dedicated chat.

What is a Project?

A Project is a container for everything needed to reach a specific goal within a set timeframe: tasks, sub-tasks, dates, owners, the team chat, reports and related files.

Create a project

  • Click 'New project'.
  • A clear name: 'Pro Plan Launch Q2' is better than 'New project'.
  • Estimated end date.
  • You assign a project lead and team members.
  • Optional: a long description, measurable goals.

The project's 6 views

  • Table / List: all tasks in an Excel-like format. Filters and sorting.
  • Tasks (My list): what's assigned to you in this project. For daily focus.
  • Gantt: a visual timeline with dependencies between tasks and dates.
  • Kanban: cards you drag between status columns.
  • Statuses: a board view grouped by status (To do, In progress, Done).
  • Chat: the project team's dedicated conversation.
  • Reports: a dashboard with metrics (% complete, delays, workload per person).

Create a task inside the project

From any view (easiest in Kanban or Table), the New task button. You fill in title, owner, due date, priority and dependencies (if there's a task that must be done before this one).

Example: launching a product

Example

Your company is going to launch a new plan in 8 weeks.

  1. You create the 'Pro Plan Launch Q2' project, end date: 2026-07-15.
  2. You assign the team: you (lead), Diego (marketing), Karina (product), Sofía (legal).
  3. You load 18 tasks with dependencies (legal before the website, the website before the launch).
  4. You look at the Gantt and reorder so it wraps up before July 15.
  5. The team talks in the project Chat.
  6. Each week you check the report: % progress, delays, capacity used.

You coordinate a launch without missing anything and without endless meetings.

How it connects with other modules

How it connects: Projects

TasksEach project task appears in the owner's general Tasks list. Daily PlanTasks with a due date appear in Daily Plan. Project ChatEach project has its own chat channel. ApprovalsTasks with an approval flow go to the approver's queue. ReportsThe general reports aggregate data from all projects.

Tips for managing projects

  • Keep no more than 3-5 projects open at once. Any more and they become unmanageable.
  • A project with no lead is a project with no owner. Always assign one.
  • Review the Gantt every week. It's where problems show up before they hurt.
  • Use the project chat for project-specific communication. Don't mix it with the general chat.
  • Close projects when they're done. Don't leave them floating as 'open but we've already finished everything'.

If something doesn't work

If something fails

Tasks are missing from the Table view.

Clear the filters (there may be a filter by owner, status or label). The 'Clear filters' button is at the top right.

In Gantt I don't see the dependency lines.

Dependencies are created inside each task's detail, not by dragging. Open a task and add 'Depends on...'.

Real use cases

AI project management

How to plan, assign and deliver without setting up endless status meetings.

Integrations that power this feature

Connect Pilot with the tools your team already uses. The AI orchestrates between them without you switching screens.

MondayMonday AsanaAsana ClickUpClickUp TrelloTrello Google CalendarGoogle Calendar

Industries where it shines

Technology

Cómo Pilot ayuda al sector technology.

Professional services

Cómo Pilot ayuda al sector professional services.

Manufacturing

Cómo Pilot ayuda al sector manufacturing.

Logistics

Cómo Pilot ayuda al sector logistics.

Frequently asked questions

How is it different from Monday or Asana?
Monday and Asana are visual boards — you have to do the planning yourself. Pilot proposes it: you give it the goal, the deadline and the available team, and it builds the plan with estimates, dependencies and assignments. Then you adjust by hand. The AI also detects when something is slipping and reassigns without waiting for you to notice.
How does it know each person's real workload?
It reads from the Calendar (Pilot's scheduler), from Tasks (personal Kanban), and from any other source you connect (Monday/Asana/Jira if you keep them in parallel). It sums estimated hours and compares against each person's declared capacity (e.g. 6 effective hours/day for a senior PM). It alerts you when someone goes over 100%.
Does it support dependencies between tasks?
Yes. You can define that 'task B doesn't start until A is finished.' The AI respects those dependencies when building the Gantt and when reassigning. When a task slips, it warns you of the cascade effect on the ones that depend on it.
Does it work for agile methodologies (Scrum, Kanban)?
Yes. You get a Kanban view with sprints, customizable columns and burndown charts. For Scrum, it supports planning poker (estimation), velocity tracking and retrospectives. If your team uses OKRs, you can link epics to quarterly goals.
Does it migrate my projects from Asana/Monday?
Yes. We have importers from Asana, Monday, ClickUp, Trello and Jira. The migration preserves tasks, assignments, comments and files. Typical time: 1-2 hours for an account of 500-1000 tasks.

Is your next project going to run late?

Book a 30-minute demo. We'll show you how Pilot builds a real project's plan (you describe it in one sentence) and how it spots bottlenecks before they happen.

Request a demo